TITLE OF POST: Assistant Librarian – Regional Medical Library
LOCATION: University Hospital Limerick, Dooradolye, Limerick
REPORTS TO: Deputy Librarian, Glucksman Library, University of Limerick
CONTRACT TYPE: Specific Purpose
SALARY SCALE: €35,406 – €52,087 p.a.



A degree and accredited qualification in Librarianship and Information Studies.


To provide and manage library services in the Regional Medical Library (RML) based in the University Hospital Limerick, Dooradoyle, Limerick. This small library provides services to hospital employees and University of Limerick (UL) students on placement and is currently staffed by a librarian and a library assistant.

UL provides library services in the University Hospital as per a service level agreement between the Health Services Executive (HSE), the UL Graduate Entry Medical School (GEMS) and UL Library. A Library Management Group, with representatives from the HSE, the University Hospital, GEMS and the UL Library advise on strategy. The role is based on continued funding from the HSE.


The following provides a broad description of the role. The list of job functions is not exclusive or all-inclusive. As with all posts, this role will evolve over time. Some of the duties outlined here may be reassigned to other areas/individuals, as required. Similarly other duties may be assigned to the post holder, as required.

Primary responsibilities include:

Liaison and Management

Manage day-to-day library services and supervise library staff.
Establish and maintain good working relationships with hospital employees, researchers, students and other users as appropriate.
Work closely with relevant staff from the HSE and UL Library regarding the management, budgets, staffing, collections and services of the RML.
Meet with relevant staff regarding RML resources, and support for GEMS modules and HSE programmes.
Support accreditation inspections.
Prepare submissions in support of HSE and UL initiatives.
Provide information as required in planning for the new Clinical Education & Research Centre, including library space.
Provide regular reports and statistics, and develop performance indicators for the library.

Reference and Information Services

Ensure front line services are maintained.
Together with library assistant, provide desk services as necessary.
Provide reference services in response to clinical queries and provide literature search reports as required.
Provide a consultancy service for clinicians and researchers.
Provide training and support to library staff in the use of information resources as required.
Administer Athens access.

Information Skills

Provide training and support to library users in the use of information resources as required.
Provide teaching, training and learning support to large and small groups by means of lectures, tutorials and demonstrations.
Deliver learning materials and guides in web and/or print formats.
Participate in the planning and development of information skills programmes, both generic and subject specific.

Collection Development

Advise on the collection development requirements of the library and manage agreed budgets.
Prepare submissions for funding e.g. from the Medical Education Libraries Group (MELG) for the UptoDate resource.
Order resources, including books, journals and databases.
Work with UL and HSE in collaborative purchasing agreements.
Analyse usage of resources and exploration of alternatives.
Collaborate with UL Library’s Technical & Digital Services on processing book orders.

CPD & Marketing

Contribute to the development of the library and its services through participation in internal and external specialist groups, teams and committees e.g. Health Sciences Library Group (HSLG) Working Group.
Promote and market the library and its resources and services to the client user groups.
Produce a regular RML Newsletter.
Participate in continuing professional development.


• Any other appropriate duties assigned by the line manager.

Essential Criteria:

A degree and accredited qualification in Librarianship and Information Studies.
A minimum of 1 years’ experience working as a professional librarian.
Strong understanding of the medical information environment.
Excellent IT skills.
Demonstrable presentation skills, with the ability to communicate complex information to non-experts.
Excellent liaison, communication and interpersonal skills with the ability to use tact, diplomacy and subtle strategies to influence others.
Excellent organisational skills with the ability to manage all areas of a small library.
Ability to proactively develop, promote and market library services.
Is customer-focused and is consistently accessible and responsive.
Excellent relationship-building skills, is consistently helpful, positive and collaborative with partners and stakeholders.
Can plan effectively, sets clear objectives and priorities for own area of responsibility, in line with department objectives.
Can produce deliverables, manage projects from inception to conclusion and meets deadlines.
Demonstrates initiative and proactively seeks opportunities to advance own area/team objectives.
Works cooperatively and effectively in a team environment.
Is flexible, demonstrates openness and receptivity to new ideas and approaches.

Desirable Criteria:

Relevant experience related to the role, e.g. a background in medical or health sciences, experience working in/managing a small/special library.
Knowledge/experience of evidence-based healthcare and systematic reviews.
Experience of team leadership or staff supervision.
Post graduate degree by research.
Other relevant qualifications and evidence of continued professional development.


Closing date: 06/03/15

University of Limerick

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