Permanent whole-time contract – 37 hours per week

Competition open to all eligible members of the public only

Reporting to: The Institute Librarian

Purpose of the Role:

A member of the library management team, the role holder will contribute to the leadership and mission of the library in providing quality information resources, services, supports, resources and facilities to the Institute community.

The Deputy Librarian will contribute to managing the library service, implement library policy and progress library development and growth under the direction and guidance of the Institute Librarian.

Role holder shares strategic oversight of all the activities of the library with other members of the Library Management Team and will play a key role in the development of the library. The role holder will assist Institute Librarian in all academic strategic and management affairs of the Library and may deputise for the Institute Librarian as required.

The role holder will co-ordinate cross library management processes – budget, people, strategic resource plans and be responsible for overseeing service improvement and quality at whole library level.

Significant knowledge of library operations is required, with demonstrable experience of managing financial and people resources at a strategic level. The role holder will manage and lead substantial change and library service development programmes. Knowledge and experience has typically been gained over a substantive period.

The Person:

The successful candidate will demonstrate an enthusiasm for the changing information landscape and the ongoing development of library services including the implementation of new processes and services. This is a developing area and offers great scope for an individual to provide leadership in this fast-changing arena. There will be opportunities for skills development specific to this post and also in related areas to support the overall work of the Library.

Key Duties:

The Deputy Librarian will be required to assist in the pro-active, cost effective and efficient running of the library and information service in support of the teaching, learning and research requirements of the Institute. Management of teams will be a key component of the post. This post involves oversight of key specific areas in the library including library technical and digital services; technological requirements and resourcing; managing and developing the learning support and teaching service; institutional repository, library outreach and development; library infrastructure, collection development and strategic planning. The range of duties attached to the post is varied and subject to change, but includes inter alia –

  • To contribute to the management of the library and its staff, under the guidance of the Institute Librarian,

  • To contribute to library oversight in respect of planning at strategic and operational level,

  • To develop the collection, and manage electronic and web-based resources,

  • To identify opportunities to further improve the cost effective and efficient provision of information services to the Institute and wider community,

  • To implement Institute policy rules and regulations to facilitate the appropriate and efficient use of library resources by students and staff,

  • To identify and deliver opportunities for library community engagement, outreach and development that benefits the library and the Institute,

  • To participate in the organisation of the ordering, procurement, acquisition, licensing and purchasing of all library material on behalf of the wider Institute,

  • To identify and disseminate information concerning the availability of key materials in subject fields relevant to the research and teaching of the Institute,

  • To promote and participate in both internal and external user education programmes,

  • To develop a cohesive and outward facing and progressive library profile via the various library communication channels, website and external engagement,

  • To research, develop and introduce new products and services including management and oversight of library LMS and suite of applications including EDS, ERM, Repository,

  • To identify and where appropriate, be responsible for the training needs of staff,

  • To assist in the development and implementation of new information systems,

  • To assist in the planning for future needs and developments,

  • To participate in all committees / groups on which the appointee is a member or is assigned,

  • To prepare and assist in the preparation of such reports as are required from time to time

  • To undertake other duties as may be defined by the Institute Librarian.

Principal accountabilities:

  • As a senior Librarian, accountable for the end results of the Library, needs to manage and motivate senior library professionals and staff to deliver.

  • Within the context of developing a Library Strategic Plan and Library Management Team discussions, advises on library priorities in consultation with Head Librarian.

  • Contributes to co-ordinating the library budget and workforce planning process, monitors Library level expenditure, resource allocation.

Mandatory Qualifications/Experience

  • A recognised postgraduate qualification in Library & Information Studies

  • Management experience of staff, preferably in an Academic library

  • Excellent IT skills, including MS Office skills, particularly MS Excel and PowerPoint

  • The requisite knowledge, skills and competencies to carry out the role.

Desirable Qualifications/Experience

  • Three years’ Post Library Qualification experience

  • Member of the Library Association of Ireland or equivalent

  • Demonstration of Advocacy of Libraries and the Library Profession

  • Repository Management experience

  • Evidence of effective leadership

  • Experience in developing teaching and learning resources

  • Highly developed analytical, problem solving and organisational skills

  • Ability to motivate and work with variety of staff internally, cross-functionally and externally.

  • Strong communicator with presentation experience

  • Evidence of ongoing Continuous Professional Development

  • Experience using Social Media Platforms Research and/or Scholarly engagement

  • Ability to work on own initiative and to apply independent professional judgement

  • A willingness and commitment to develop new skills to support this role

  • Evidence of a flexible approach to work and a willingness to accept and adapt to change

  • An innovative and imaginative approach to continuous improvement of operations and service delivery.

Salary Scale:

Remuneration will be based on the Grade VII salary scale, currently €48,978 – €63,673 (11 points). Remuneration may be adjusted from time to time in line with Government pay policy.

Please note:

  • Following the implementation of the National Vetting Bureau (Children and Vulnerable Persons) Acts 2012 to 2016, the successful candidate must be Garda Vetted before commencing their duties.

  • In addition to the minimum qualifications, it may be necessary to introduce further shortlisting criteria. Therefore, candidates may be shortlisted on the basis of qualifications and suitable experience, based on details given on the application form.

  • AIT staff who wish to apply must apply via the ESS system. All other applications must be submitted using the on-line E-recruitment form which may be accessed under vacancies at

  • Only on-line e-recruitment application forms will be accepted.

The closing date for receipt of the completed application forms is 5pm on Wednesday 15th May

Athlone Institute of Technology is committed to the promotion of equality of opportunity

and to creating and sustaining an environment that values the diversity of our staff

at all levels and in all areas of the Institute.

Athlone Institute of Technology

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