Position: Institutional Repository Project Officer
School/Department: Information Services
Reference: 14/103311
Closing Date: Monday 7 July 2014
Salary: £30,728-£40,046 per annum (including contribution points)
Anticipated Interview Date: Tuesday 12 August 2014
Duration: Two years
Required for two years in the first instance, to be responsible to the Faculty Librarian, Engineering & Physical Sciences for a range of
duties carried out in support of the population and development of the Institutional Repository at Queen’s University Belfast.
1. In consultation with the Research Policy Team and Library staff, develop and implement procedures to populate the Institutional
Repository ensuring compliance with all copyright regulations, research funders requirements and agreed metadata standards.
2. To input, review and verify all metadata entries in the Institutional Repository and ensure the accurate inclusion of associated
full-text items where appropriate.
3. Liaise with relevant University staff (academic or administrative) to source content for the Repository and ensure that
appropriate data is harvested from external resources such as Web of Science and PUBMED.
4. Design, develop and deliver advocacy and training programmes for all stakeholders to create a broad culture of engagement
with the Repository within the University.
5. Adopt a proactive approach to the identification and resolution of potential problem areas such as metadata and copyright
standards compliance.
6. Adopt a proactive approach to the identification of opportunities for developing new approaches and service enhancements to
encourage participation within the University.
7. Meet quality service standards in the delivery of own and team work.
8. Ensure the effective maintenance of information and documentation, e.g. policy documentation, user and support materials, web
pages, etc.
9. Collect, analyse and present reports, statistics and results to inform decision making within relevant areas.
10. Provide specialist/professional advice, information and assistance to users to resolve problems and to maximise uptake and
exploitation of the Institutional Repository.
11. Keep up-to-date with (i) changes in copyright legislation in the United Kingdom especially as it relates to academic publishing
and (ii) changes in research funders policies on access to research they have funded.
12. Contribute to the development and monitoring of Divisional and team strategies and plans. Maintain an awareness of relevant
University strategies and plans.
13. Carry out any other duties which are appropriate to the post as may be reasonably requested by senior management.
Planning and Organising:
1. Plan own work over the short to medium term with an awareness of longer term issues, in response to manager’s general
2. Organise short or medium term developments or process changes in own area of activity.
3. Contribute to larger projects as part of a project team.
4. Develop appropriate work schedules in order to meet targets and turnaround times.
Resource Management Responsibilities:
1. Assist in the planning of resources within the area of responsibility to ensure that they are effectively managed and monitored.
Page 12. Manage staff where appropriate; monitoring and supporting the performance management and development of staff to ensure
that individual contributions are maximised.
Internal and External Relationships:
1. Attend internal and external meetings to ensure that relevant issues are appropriately represented and reported.
2. Liaise with key contacts in the Research Policy Team, Schools and other support Directorates to ensure appropriate integration,
collaboration and understanding of the Institutional Repository.
3. Undertake training of all users of the Institutional Repository (including Researchers and administrative support staff in the
4. Answer queries and deal with comments relating to the Institutional Repository in a timely fashion.
5. Liaise with external suppliers and other third parties.
1. A degree level qualification in library/information science, data curation or a related field.
2. A minimum of two years recent (i.e. in the last five years) relevant experience, to include at least two of the following:
• Working in a HE environment
• Working in a research environment
• Working in an academic publishing environment
• Cataloguing/working with bibliographic records or managing large amounts of complex data
• Experience in training/teaching small or large groups
3. A good understanding of Institutional Repository operation and management in a HE context.
4. A good understanding of relevant trends in academic publishing.
5. A good understanding of the HE research environment.
6. An understanding of copyright legislation as it relates to academic publishing.
7. Strong administration skills e.g. word processing/data entry and confidence with web based systems.
8. Analytical and problem solving skills.
9. Well developed communication, presentation and interpersonal skills.
10. Ability to deliver presentations and write formal reports.
11. Demonstrably strong commitment to customer service and ongoing service development.
12. Commitment to personal development.
13. Attention to detail and accuracy with ability to concentrate on detailed tasks for extended periods of time.
14. Ability to plan and organise work activities.
15. Ability to work on own initiative and collaboratively as part of a team.
16. Post may involve regular evening and weekend work.
17. Flexibility in the hours/days worked may be necessary to cover training commitments.
1. A qualification in computing.
2. Recent (i.e. in the last five years) experience in a professional library post.
3. Recent (i.e. in the last five years) experience in an academic library.
4. Experience of working to populate or support an institutional repository.
5. A background in supporting users in a library or university setting.
6. Experience of implementing copyright legislation as it relates to academic publishing.
7. Familiarity with bibliographic record standards.
8. A background in bibliography sufficient to identify metadata standards for an IR.
9. Knowledge of relevant systems (e.g. Current Research Information Systems, such as Atira PURE, IR systems such as DSpace
or Eprints, resource discovery and management tools).

Queen's University Belfast

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