Librarian, Grade VI

Reference No: 03/028 (2019)


Each candidate must on the latest date for receiving completed application forms for the office:
a) Hold an honours primary degree and a recognised postgraduate qualification in library and information studies
b) have at least 2 years post qualification experience in a similar role, preferably in a medical, health sciences, academic or specialist library

Essential criteria:

• Understanding of the role of both the library and the medical librarian in a university teaching hospital setting
• Understanding of the information needs of service users in a university teaching hospital setting
• Experience of working in a customer-focused service, issue desk operations and providing a reference/enquiry service
• Ability to work both collaboratively in a team and on own initiative, applying independent professional judgement
• Excellent interpersonal and written/oral communication skills, including the ability to write clearly and concisely and to communicate with a wide range of stakeholders and service users
• Experience of assisting users with using electronic resources
• Experience of training staff 1:1 or in groups
• Experience of database searching across a range of platforms and using a variety of search engines, and of developing search strategies to search bibliographic subject databases and other resources
• Understanding of cataloguing and classification standards including RDA, MARC and DDC23
• Evidence of applied analytical, planning, organisational and problem-solving skills
◦ Ability to plan and organise work activities, setting priorities
◦ Effective time management skills and the ability to meet targets and deadlines
◦ Ability to perform work with accuracy under pressure
• Excellent IT skills and software application skills including library management systems, MS Office and reference management software

Desirable criteria:

• Experience of delivering information literacy and instructional-based training as applied to health sciences
• Knowledge of the range of information resources in the areas of medicine, nursing, health and social care disciplines and general management (digital and print)
• Experience of cataloguing and classification using RDA, MARC and DDC23
• Experience of project management
• Knowledge of developments in scholarly publishing and open access
• Understanding of the relevant legal framework in which libraries operate (i.e. copyright, licensing agreements, GDPR)
• A willingness and commitment to continuing professional development including the ability to acquire new skills and apply them effectively to support this role


Main Duties and Responsibilities

The librarian reports to the Head Librarian and as part of the library team, ensures that the operation of the library, on a day-to day basis, runs smoothly and professionally.

Reference & Advisory / Issue Desk

The librarian will be rostered on the issue desk, usually up to 24 hours per week and will be on-call for issue desk duty as designated by the Head Librarian
• Provide a reference and advisory service at the issue desk, including circulation, assisting library users in a range of areas including health science database searching, referencing and general service enquiries.
• Provide basic and in-depth assistance and support to users of the library.
• Support evidence-based practice and research by providing a clinical query and management query service as required.
• Provide guidance in the use of the online resources including the library catalogue, the library intranet site, bibliographic subject databases and publisher platforms to users.
• Assess which resources will answer an information query most efficiently. This will involve the use of a full range of resources including textbooks, government reports, journals, patient care guidelines, bibliographic databases and other online information resources including publisher platforms.

Information Literacy

• Provide ad-hoc and planned 1-to-1 reference consults and deliver training events to small groups in order that hospital staff can acquire the independent skills they need to use available electronic journals and databases for healthcare
• Provide inductions including groups and presentations as required
• Provide subject-related reference services to staff including support and advice on literature reviews
• Devise search strategies for use by non-specialist searchers


• The librarian will assist the Collections Librarian in an acquisitions project. The role involves all collection development processes: identifying, selecting, acquiring, cataloguing and classifying a textbooks and mongraphs, maintaining invoice and record-keeping processes using Excel and Cirqa
• Liaise with hospital departments, TCD academic departments and suppliers as appropriate

Other duties

• Manage and maintain reader records administration
• Assist in providing the interlibrary loan service
• Assist in the annual stockcheck
• Develop detailed knowledge of information resources in all media for health sciences
• Assist in the marketing and promotion of library services as required
• Assist in the capture and maintenance of statistical data relating to the use and provision of library services in order to inform the strategic direction of service delivery
• Ensure compliance with relevant copyright, data protection, health and safety and discrimination legislation and current licensing agreements. Enforce appropriate local procedures.
• Other duties that may be assigned from time to time by the Head Librarian.


1. The appointment is wholetime for a period of three months.
2. Remuneration:
Remuneration is in accordance with the salary scale approved by the Department of Health & Children. Current remuneration with effect from 1st October 2018 is:
€46,771 by x increments to €57,158 (Incl. x 2 LSI)


Applications must be submitted on-line at by completing the application form and attaching your CV to the application.

Candidates should be aware that, when applying for a post through the ‘On-Line’ Application System (Candidate Manager) they will receive an automated replying acknowledging receipt of their application. Should you for any reason, not receive this automated acknowledgement, you should notify the Human Resources Department, before the closing date, otherwise your application will not be considered.

Closing Date: Before close of business on: 26th April 2019

All informal enquiries to Jean McMahon, Medical Library – Telephone (01) 4144852 or email

All candidates should note that, in order to maintain a timely process, the closing date and time for receipt of applications will be strictly adhered to.

Tallaght University Hospital

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