Position: Open Access Project Officer
School/Department: Information Services
Reference: 13/102992
Closing Date: Friday 22 November 2013
Salary: £30,424 to £39,649 per annum (including contribution points)
Anticipated Interview Date: Wednesday 8 January 2014
Duration: 2 Years

To be responsible to the Faculty Librarian (Engineering & Physical Sciences) for the performance of a range of duties relating to the
University’s Library services and the delivery of support for Open Access to the Queen’s research community.

1. Manage and co-ordinate payment of Article Processing Charges (APCs) and relevant University and funder budgets; manage
relevant subscriptions and Open Access membership arrangements.
2. Provide expertise and guidance to the research community on funder requirements for Open Access.
3. Design and develop advocacy and training programmes for all stakeholders to create a broad culture of engagement with Open
Access within the University. Produce relevant support and training materials in printed and electronic formats.
4. Work in collaboration with other staff to provide support for the Institutional Repository and to maximise uptake and exploitation.
5. Work with Library colleagues to deliver training and support for reference management tools, bibliometrics, citation management
tools, etc.
6. Keep up-to-date with changes in research funder policies on access to research they have funded.
7. Adopt a proactive approach to the identification of opportunities for developing new approaches and service enhancements to
encourage participation within the University.
8. Meet quality service standards in the delivery of own and team work.
9. Ensure the effective maintenance of information and documentation, e.g. user documentation, teaching support materials, web
pages, etc.
10. Collect, analyse and present reports, statistics and results to inform decision making within relevant areas.
11. Contribute to the development and monitoring of Divisional and team strategies and plans. Maintain an awareness of relevant
University strategies and plans.
12. Carry out any other duties which are appropriate to the post as may be reasonably requested by senior management.
Planning and Organising:
1. Plan own work over the short to medium term with an awareness of longer term issues.
2. Organize short or medium term developments or process changes in own area of activity.
3. Contribute to larger projects as part of a project team.
4. Develop appropriate work schedules in order to meet targets and turnaround times.
5. Contribute to the planning and organisation of service changes with regard to their impact on the business of the University and
on external user groups.
Resource Management Responsibilities:
1. Assist in the planning of resources within the area of responsibility to ensure that they are effectively managed and monitored.
2. Assume some delegated responsibility for the RCUK block grant and Queen’s budget for APCs.
3. Manage staff where appropriate; monitoring and supporting the performance management and development of staff to ensure
that individual contributions are maximised.

Internal and External Relationships:
1. Attend internal and external meetings to ensure that relevant issues are appropriately represented and reported.
2. Liaise with key contacts in the Research Policy Team, Schools and other support Directorates to ensure appropriate integration,
collaboration and understanding of Open Access, the Institutional Repository and related areas.
3. Undertake training of all researcher staff and students in relation to Open Access, the Institutional Repository and related
4. Answer queries and deal with comments relating to the research support role of the Library in a timely fashion.
5. Liaise with external suppliers and other third parties.

1. Candidates must be qualified librarians with a degree or a postgraduate qualification in Librarianship, Information Studies or
Information Management.
2. A minimum of three years recent (i.e. in the last 5 years) library experience, including at least 2 of the following: (i) Experience in
a HE environment; (ii) Experience in a research environment; (iii) Cataloguing or working with bibliographic records; (iv)
Experience in training/teaching small or large groups.
3. Detailed knowledge of a range of academic library operations and an understanding of trends in information management and
4. Detailed knowledge of relevant systems – resource discovery tools, bibliographic databases and catalogues.
5. Understanding of the scholarly communication process, publishing and open access policies and developments.
6. A good understanding of the HE research environment.
7. High level administration skills – e.g. word processing/data entry.
8. Effective web-based research skills.
9. Analytical and problem solving skills.
10. Ability to plan and organise work activities.
11. Proven ability to use initiative and judgement to arrive at consistent decisions.
12. Well-developed communication and interpersonal skills.
13. Presentation skills.
14. Must have a strong commitment to customer service and ongoing service development.
15. Compelling attention to detail and accuracy.
16. Must be committed to personal and professional development and be willing to participate in relevant external forums and
17. Must have the ability to work as part of a team, understanding the impact that your work has on others.
18. Must be able to work quickly and accurately under pressure.
19. Candidates must be prepared to undertake evening and weekend duty.
20. Flexibility in the hours/days worked may be necessary to cover training commitments.

1. A qualification in Computing.
2. Recent (i.e. in the last five years) experience in a professional library post.
3. Recent (i.e. in the last five years) experience in an academic library.
4. Experience of carrying out a research support role in a library context.
5. Experience of working to support open access or an institutional repository.
6. Experience of implementing copyright legislation as it relates to academic publishing.
7. Clear understanding of relevant policies and trends (e.g. copyright legislation as it relates to scholarly publishing, trends in
academic publishing, open access and hybrid journals, and research funder requirements).

Queen's University Belfast

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