Records Programme Officer (Executive Officer) in An Bord Pleanála

An Bord Pleanála is an independent statutory body with responsibility for the determination of planning appeals and for direct applications in relation to strategic infrastructure and other developments under the Planning and Development Acts, as amended.

The mission statement of An Bord Pleanála is as follows:

To play our part as an independent national body in an impartial, efficient and open manner, to ensure that physical development and major infrastructure projects in Ireland respect the principles of sustainable development, including the protection of the environment.”

The post is permanent, full time and at the grade of Executive Officer.

  1. Role of the Records Program Officer

The Records Program Officer will co-ordinate the implementation of records management throughout An Bord Pleanála. This will include co-ordinating feedback from Records Liaison Officers (RLOs), facilitating the development, implementation, review and updating of records management policies, procedures and guidelines, and staff training in records management and other associated tasks.

The Records Program Officer will generally report directly to the Senior Administrative Officer in Communications /Facilities and Environmental Management.

General duties will include the following:

  • Co-ordinating the development and implementation of An Bord Pleanála’s Records Management Policy and associated procedures and guidelines.
  • Assisting the Records Program Manager, Steering Committee and RLOs in ensuring consistent implementation of records management across An Bord Pleanála.
  • Facilitating the design and delivery of suitable records management training to staff across An Bord Pleanála, including new staff members.
  • Providing general advice and guidance on records management issues and ensuring that relevant policies and procedures are visible and communicated to all staff.
  • Ensuring that all policies, procedures and guidelines facilitate An Bord Pleanála in complying with statutory record-keeping obligations and recognised best practice in records management.
  • Identifying vital records and establishing procedures to protect and manage them.
  • Liaising with staff and managers across all units as appropriate in order to achieve the above tasks.
  • Liasing with external advisers on the design and implementation of records management policies and procedures as required.

NOTE: The above statements are intended to describe the general nature and level of work being performed by staff assigned to this position. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the position.

  1. Qualifications and Experience

Essential Requirements

Candidates, must on or before 1st January, 2018 have:

  • A professional qualification in records management (recognised by the Archives and Records Association and/or the Information and Records Management Society).
  • Minimum of 2 years’ experience required in a full-time records management, information systems role or related experience.

All applicants must also demonstrate the competencies as outlined in the application form.

Desirable Requirements:

  • A knowledge of legislative requirements and developments, including Freedom of Information Act, Data Protection Acts and the National Archives Act.
  • An up-to-date knowledge of latest trends and developments in records management and related disciplines.
  • Excellent ICT skills and literacy.
  • Excellent organisational skills and an ability to tackle issues in a structured and logical manner.
  • Excellent communication and presentation skills, with an ability to explain problems, concepts and solutions in a clear and concise manner, both verbally and in writing.
  • Strong project management skills, with an ability to identify and meet targets, work to deadlines and involve others in meeting project objectives.
  1. Person Specification

The ideal candidate should have:

  • The ability to plan and organise their own work
  • Strong interpersonal skills, with the ability to work well with people
  • The ability to communicate effectively with senior management, internal, external customers and peers in a clear and concise manner
  • Be thorough and accurate in their work
  • Self-motivated, with a proven ability to get things done and work to deadlines
  • Candidates should be motivated, experienced and demonstrate an ability to work as part of a team

LOCATION: 64 Marlborough Street, Dublin 1, DO1 9V02

HOW TO APPLY: Applications are to be made by Application Form only.

The Application form and Information booklet for the post can be found at the link below;

Records Programme Officer Competition

Any queries can be sent to

CLOSING DATE: 1st February 2018


An Bord Pleanála

An Bord Pleanála is responsible for the determination of appeals and applications for Strategic Infrastructure Development
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